There’s a LOT to do and 1 month makes it crazy when you’re doing it for the first time. ANYWAY …
I know it’s late notice and some of you won’t be able to make it because it’s short notice and/or Easter weekend, BUT, I would like to go through volunteer training April 19th. If you can make it, fantastic, if you can’t let me know if there’s an opportunity to meet during the week (I just can’t do it on Easter Sunday).
► When: 9:00a is the target time (so people can get on with whatever awaits them on their Saturday)
► Where: At the event site. Near the Stillaguamish Athletic Club which is located at 4417 172nd Street NE in Arlington. It’s exit 206 off of I-5. Head east until you come to the intersection of 51st Avenue and 172nd Street. The vacant lot is diagonally across the street from the Union 76 gas station. I will have the Arlington Runners Club banner on our 10 x 10 canopy so you can find us – but we’ll most likely be the only people in the vacant lot.
► What: We’ll go over what we know and what we expect will happen to help you do your assigned volunteer job.
► Why: We want you to be as comfortable as possible when the event happens. I’m expecting 1,000 or so people participating in the event. If each person brings a couple of family members with them, that’s 2,000-3,000 people. It will be crazy but if you’re prepared it shouldn’t be too bad.
► For the course volunteers, we’ll show you the course and assign a position on the course for you to work. This is very important so people don’t get lost on the course. You’ll only be one part of the course directions. There will be lots of signs and paint on the course to augment what you do. We’ve never lost anyone on the course before so it will be okay and we have at least 4 times more people on the course for this event than we would at our normal events.
► Registration people will get to see the registration process and what their duties are. This is very important because the registration process will set the tone for everyone to be happy. If they have an enjoyable registration process – they’re usually happy throughout the event. If they have a terrible experience they typically have a terrible experience and recruit others in their trip of misery. We don’t want that.
► Traffic/Parking volunteers will be shown where they will be assigned and what we would like them to do. A monumental task to keep traffic flowing. I meet with the City of Arlington on Monday to establish a traffic control plan for shutting down Airport Boulevard for the event. I expect they’ll have a police unit at the intersection of 172nd and 51st to help control traffic. If we know the traffic flow plan WE want to implement at least we’ll know where we want the cars to go so they can get in/out as quickly as possible. Again, the happy parkers makes happy participants and a happy event.
■ The main traffic flow will come into the site via 172nd & 51st intersection and the exit will be the same.
■ For those who need to leave early, we’ll route them through the Stillaguamish Athletic Club (SAC) entrance but I want to keep that at a minimum to reduce the impact on SAC.
I only have about 24 orange vests. If you have access to some, bring them please. I will be talking with the shirt vendor to see if we could get some safety green shirts with the Oso United logo on the front and VOLUNTEER on the back so volunteers are easy to identify. I would like you to consider covering the $5 cost for your shirt and you can keep them when the event is over. The shirt thing isn’t a done deal, but I think I can make that happen and it would be a good idea for the event and its participants.
Arlington Runners Club, President